The Treasurer’s report, upon a motion by Ron Bixby and seconded by Scott Grover, was accepted as presented.
All correspondence was read
and discussed. Upon a motion by Ron Bixby, seconded by Willy Arnow, the package from
There was an extensive discussion,
led by Trail Master Bruce, on all of the planned trail projects.
The proposal for the new South
Hill Trail was reduced from the requested $40,000.00 to $25,000.00. President
Murphy explained that
The North Hill culvert
project required by the Town of
The funding for the Brush
Cutting and Brush Hogging project for the trails was approved but reduced from
a requested $1,520.00 to $850.00 by
The proposed project for the
re-decking of the
The request for a proposed new trail to circumvent the Greenberg property on North Hill was sacrificed by President Murphy to help fund the South Hill Trail. This project will be rescheduled for next year.
The Hideaway Campground trail
improvement project was funded by
Trail Master Bruce is
awaiting a response from the landowner on alternatives to the Roncari trail. If
permission is given we will be able to circumvent riding on
A lengthy discussion was held on the possibility of an access trail to Route 103. Part of the permission Trail Master Bruce is seeking may provide a route to accomplish this.
Groomer Master Brett
Sanderson has sent the groomer to Cooks Equipment in
The 50% grant for the
purchase of a new Mogul Master grooming drag has been approved by
There has been no report or progress on the Ancient Roads Committee. President Murphy was asked if we were any danger of loosing any trails or possible future trails because of the Town not pursuing this issue in a timely manor. President Murphy will check with committee members to follow up on this issue.
Rick Yuris continues to keep the Web Site updated for our club.
All mechanical repairs to the BBQ Trailer have been completed. We have some high school students that will paint the trailer where needed as soon as it is washed and cleaned. President Murphy will head up a crew on Monday evening to do the necessary washing and cleaning and prepare the trailer for painting. Doug will notify Brett Sanderson of the time and date.
There is still a need to perform some repairs to a trailer and four wheeler for the person that donated the snowmobiles to the club. President John stated he will coordinate this project with Trail Master Bruce and Vice President Steve.
The large BBQ sign needs to
be updated to prepare for the October 3rd BBQ advertising. President
John will coordinate with James Ellis on this project. Doug will dismantle the
steel street signs we use for the BBQ and get them to
President John has exhausted all efforts to get the repairs done at the Gazebo. Even though the Town has money for the materials the organizations responsible will not initiate the project. This will be removed from our agenda.
We have not collected the
money owed for a load of wood from a resident near
We have had a load of wood donated to the club by one of the members. President John appointed Vice President Kondracki to sell and deliver that donated load of wood.
The Activities Committee is discussing their calendar for next year and is open to suggestions. As was done for this past year most events will be centered on the warming hut.
The report for the 4th annual golf tournament fundraiser was presented and accepted. Suggestions for price increases for the next year were given and will be passed on to the fundraising committee.
The report for the July 11th Chicken BBQ fundraiser was given. A higher than normal profit was noted as the owner of Sam’s Steak House donated the chicken for the event.
The audit report for the 2008/09 fiscal year was presented by the Audit Committee noting that no discrepancies were found.
A motion to donate $50.00 each to the
The Ludlow Street Scapes organization has reported to President John that the newspaper article indicating that they had changed their mind and did not need our club to assist them with their annual fundraiser was in error. President John will be cooking Chicken for that organization, at no expense to our club, and is asking for assistance from willing members.
A lengthy discussion was held on the need for the club to have its own chairs for use at fundraising events.
Upon a motion by Scott Grover, seconded by Ron Bixby, it was voted to purchase 40 new metal chairs for the club.
Safety Officer Ron Bixby reported that with concurrence from the membership a Snowmobile Safety Course will be held on Saturday December 5th at the Ludlow Fire Station. Ron reported that we already had two students signed up. Ron will make a flyer for emailing to our membership and posting on our web site.
Upon a motion by Willy Arnow, seconded by Doug Peabody, it was voted that the club go forward with Safety Officer Ron Bixby’s plan and that the club provide lunch to the students.
A presentation of the verbal report of the nominating committee previously discussed was given.
Upon a motion by Bruce Ingerson, seconded by Tuula Ingerson, it was voted to place the names indicated in nomination for the positions indicated, and to elect them for the appropriate terms.
There were no other nominations from the floor and the following people were elected;
President John Murphy Jr. 2 year term
Assistant Vice President Scott Grover 2 year term
Secretary Douglas Peabody 1 year term
Assistant Secretary Jean Grover 1 year term
Treasurer Ron Bixby 1 year term
President Murphy noted that Vice President Steve Kondracki and Trail Master Bruce Ingerson were presently serving in the second year of a two year term.
President Murphy made the following appointments for one year terms;
Assistant Trail Masters James Ellis
Groomer Master Brett Sanderson
Fund Raising Committee Missy Waysville – Chairperson
Membership Chairperson Missy Waysville
Activities Committee Rick Yuris
Safety Officer Ron Bixby
Public Information Officer Cindy Yuris
Audit Committee Doug Peabody
Meetings & Dates to Remember
The date for our next meeting will be Saturday, September 19th and will be held at Sam’s Steak House at .
Side Hill Cronchers Chicken BBQ Fundraiser – October 3rd
The drawing for the door prize was won by Rick Wood.
Upon a motion by Doug Peabody, seconded by Willy Arnow the meeting was adjourned at .